As authorized by RCW 42.56.120, the following charges apply to public records requests:

Costs and Descriptions for Public Records Requests
Cost Description
No charge Inspection by the requester at the University campus
15 cents/page Photocopies of paper records or printed copies of electronic records (applies if requester asks for paper copies)
10 cents/page An electronic copy of scanned paper records (applies if paper copies must be scanned in order to produce electronic format)
5 cents for every four electronic files or attachments Files and attachments uploaded to e-mail or other means of electronic delivery (applies if records are already stored electronically and requester asks for such records to be provided via e-mail or a digital media storage device, such as a CD or thumb drive)
10 cents per gigabyte Cost for transmitting records in electronic formats, such as e-mail or a digital media storage device
Actual cost Digital storage media devices, such as a CD, DVD, or thumb drive
Actual cost

Postage or delivery charges



Large Requests

For large requests, Western Washington University: 

  • may require a deposit of up to ten percent of estimated total cost prior to making copies;
  • may require advance payment before providing further installments; or
  • will not provide the next installment until payment is received for prior installment.